Job Analysis and Job Descriptions Masterclass

Developing and Implementing Effective Job Analysis and Writing Job Descriptions in order to Meet Business Needs and Drive Employee Performance and Organisation Effectiveness.

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Course Fee SGD995

Accredited by HRD Future and the Course Trainer

Offered virtually in two half-day sessions

26, 27 Jun 2023

Course Trainer

Robert Mosley

Expert Leader in compensation and benefits, performance management

Robert Mosley was awarded the “Global HR Leadership Award” in 2017 by the World HR Congress to recognize his iconic contribution to the global C&B community over the past decade. He is truely one of the leading HR trainers in the world today, and is in the “Global Guru #500 List”.

Robert is widely recognised in many industries and many countries as one of the leading global experts on compensation and benefits, and is also a leading expert in the more general field of human resources and performance management. His main areas of expertise and specialism are in the fields of job analysis, job descriptions, job evaluation, grading schemes, pay structures, allowances, bonuses and incentives, industrial relations and collective agreements, e-HR systems, performance management, performance appraisals, and all issues on compensation and benefits globally, especially in the GCC and Asia having worked in these regions for over 25 years.

Robert was born and educated in London (in UK) and he graduated with a MA masters degree in Mathematics from Oxford University (in UK) in 1983, and then obtained his MBA masters degree in business studies from London Business School (in the UK) and Chicago Business School (in the USA) in 1985. He then became a member of the Chartered Institute of Personnel and Development (in UK) with an FCIPD qualification, after deciding to focus on HR.

Who Should Attend

This course is suitable for everyone who requires an appreciation or an in-depth knowledge of writing job profiles and job descriptions, including all employees in all areas of Human Resources at all professional levels of VPs/Directors/Managers/ Specialists/ Analysts/Generalists, and this course is designed for the all of the following participants:

All managers and professionals and specialist who work in any area of HR.

All specialists in HR who work in Performance Management and Performance Appraisals

All managers from any functional area that need to know about Job Descriptions

Course Introduction

Establishing and managing a framework for job analysis and understanding all the roles in an organisation and describing those roles through either job profiles or job descriptions is one of the critical cornerstones of any HR department, and it is crucial to design and define the right job roles that support the organisation goals and business objectives. The purpose of Job Analysis is to establish and document what the role of a job is within an organisation, typically through gathering data on that job and then summarising that data in a job description, and Job Analysis is a process to identify and determine in detail the particular job duties and requirements and the relative importance of these duties for a given job.

Key Benefits Of Attending

Provide techniques and professional skills for job analysis and understanding job roles, whilst ensuring there are no organisational gaps or overlaps, and effectively implement one of the core essential building blocks for best-practice human resources management.

Learn about the different formats of job descriptions, including accountability summaries and role profiles, and learn about the crucial sections and the not-so-important sections.

Increase your business performance and employee effectiveness by learning how to write clear job descriptions and key accountability statements that communicate to the employee what is expected of them and underpins your performance management process.

Understand how to write accountabilities (including “what” and “why” and “how”).

Learn how to align accountabilities with performance management and goal-setting, and get to understand the main approaches for setting objectives of KPIs and OKRs and MSCs.

Opportunities for networking in the breaks with your fellow course delegates and course tutor to discuss practical issues that will help you in your workplace.

What You’ll Learn

This online course will provide you with the information and guidance to design and define job roles and key accountabilities of each job to support your organisation structure and business goals, and the key objectives of this course are to help you develop the following skills:

Course Methodology

You will be provided with the information about the key tools for performing job analysis and developing and writing job descriptions and job profiles. You will have an opportunity to test various ideas and to establish what may work for you. You will be given access to various tools and techniques, as well as information on the latest trends and developments of best-practices. This course will involve working in teams on practical case studies to gain detailed hands- on experience using the various tools and techniques for job analysis that will be discussed throughout the course.

Course Case Studies

This course will include the following case studies designed around various companies based in Asia:

Selecting the most appropriate format for outputs from Job Analysis
Assisting both Managers and Employees in writing Job Descriptions or Job Profiles
Using Job Analysis in determining if the organisation structure is optimally designed
Practical examples on writing key accountability and objective statements
Samples of different outputs (Job Description, Job Profile, Job Accountability Statement)

Course Outline

Introduction
● The Golden Triangle of Reward Management (Jobs, People and Performance, and Pay Markets)
● Why are Job Analysis and Job Descriptions important?

Understanding the Main Components of Job Analysis
● What is Job Analysis, and the Purpose of Job Analysis and the different Methodologies
● Job Analysis Interview Methods and Interview Outcomes
● What Aspects of a Job are Analysed
● What is a Job Analysis Framework
● Step-by-Step Guide to Building a Job Analysis Framework and Quick Reference Guide

Using Job Analysis to Understand Job Roles and Accountabilities
● Organisation Structures and the Building Blocks of Job Descriptions
● The Main Principles of Job Analysis and the Main Stages of Job Analysis
● How to Analyse the Job Role and Job Accountabilities

● Purpose of Job Descriptions
● Formats of “Job Description”, “Accountability Statement”, and “Job Profile”
● What are the Critical Sections of Job Descriptions?
● Current Best-Practice Process for Writing Job Descriptions
● Involve Your Employees

Step-By-Step Guide to Developing Job Descriptions
● Format of a Job Description and the Order of Writing a Job Description
● Describing Accountabilities and knowing how to Identify the Key Accountabilities
● Current Best-Practice Process for Writing Job Descriptions and Involving Your Employees

Linking Job Analysis to Competency Libraries
●The difference between a Competence (Competences) and a Competency (Competencies)
●What is a Competency and Why Use Competencies
●How Many Competencies are Relevant and How to Select the Key Competencies
● Illustrative Summary of Competencies and a Competency Library

Linking Job Descriptions to Performance Management and Other Areas of HR
● Importance of Job Descriptions and Job Analysis in Performance Management
● Setting Goals and Objectives and Linking Accountabilities to Performance Objectives
● Understanding Different Types of Objectives: KRAs and OKRs and KPIs
● Objectives that are SMART
● Linkage of Job Analysis to Grade Structures and Remuneration
● Other Uses of JDs (Recruitment, Training, L&D, Succession Planning, Organisation Design)

Frequently Asked Questions

Have questions or need help? Please feel free to get In touch with us 🙂

enquiry@hrd-future.com

(65) 6980 7730

There are no pre-requirements, and this course is suitable for participants who classify themselves at either “elementary” or “intermediate” or “advanced” levels.

You will get certificate of attendance from HRD Future. In order to get the certificate of attendance signed by the course trainer, you are requested to attend at least 90% of the course.

You can register online by filling the registration form on our website. Alternatively, you can also register by email or phone.

To register by e-mail, please send the delegates name, job title, email address, company name and telephone number to enquiry@hrd-future.com or alternatively you can email the scanned copy of the completed registration form.

For more information, please call +65 69807730

All our public events are conducted in English, unless otherwise stated. English subtitle are available for some of the online courses.

The registration fee includes admission to the events, exam and cert for certification courses.

For in-person course, a comprehensive set of documentation material in digital format or only printed format for some of the course distributed at the venue, lunches and 2 refreshment breaks for in-person classes. Hotel accommodation and travel costs are not included in the registration fee; however, we do have corporate rates with the hotel venue. Email to enquiry@hrd-future.com for more information.

There is no deadline for registration. However, for some courses, sometimes we do limit the number of delegates to ensure optimum course interaction. We advise you to register as early as possible in order to avoid disappointment and to allow adequate time for our administration process. for in-person class, if you need to register on the day itself (walk-in registration), then kindly contact our customer service department at +65 69807730.

Full payment must be received within seven (7) working days upon receipt of invoice or before the event date, whichever is earlier. A LOU with company stamp is requested for those organizations that cannot make payment on time.

Payment Mode

(1) BANK TRANSFER (USD/SGD only)

Account Name: HRD Future Pte Ltd
Account Number: 695-207639-001
Beneficiary Bank: Oversea-Chinese Banking Corporation Limited
Beneficiary Bank Address: 65 Chulia Street OCBC Centre Singapore 049513
Swift Code: OCBCSGSG

For other currencies, we may provide you a different bank account depends on currencies. Email to enquiry@hrd-future.com for more information.

(2) CHEQUE

Please make all cheques payable to: HRD Future Pte. Ltd. (Appliable in Singapore Company only)

(3) CREDIT CARD

We are using Stripe as the credit card payment gateway. Additional credit card charges per transaction are applied. Please contact our team for more details.

Can I change the name/details of the delegate(s) after registration?

Yes, a name can be changed at no additional cost. Please email enquiry@hrd-future.com providing the details of the delegate(s) you wish to replace and the details of the replacement(s). This email should include:

Full names, titles and positions in company
Company name
Direct telephone (for any urgent purpose)
Delegate’s email address (for us to send the Pre-Course Reading Material and Questionnaire)

I have registered for an event but I can no longer attend, what is your cancellation policy?

Cancellation policy can always be found in the Terms & Conditions section of your registration form. Basically, cancellations can be made if it is submitted more than 30 days prior to the event.

For cancellations received less than 30 days prior to the event, you have several options:

You can send a replacement as we do substitution free of charge
If no one from your organisation can attend, formal written request for withdrawal is required and an acknowledgement sent out. If the request is done before a month of the commencement date, a credit voucher is issued to the organization to be used within 12 months of the date of issuance.

Can I get a copy of the delegate list prior to the event?

We do not disclose delegate list prior to the event taking place. A list of participants will be available at the event only.

Can I get a copy of the course materials prior to the event for self-study?

Yes for some of the courses. However since we always update course materials closer to the event date to ensure all data is most updated, we are only able to provide course materials approximately one week before the event dates. A full payment is requested in order to receive the course material in advance.

What is the dress code for the event?

Most of our delegates who attend our courses prefer to wear business/ smart casual clothing. No shorts please. You can also bring optional formal clothing for your personal dinner or networking functions.

Who should I inform about my dietary requirements?

We will email you the event details letter approximately two weeks before the day of the events. You can highlight any special dietary requirements by reply the email.